What are Reasonable Commercial Cleaning Costs?

We'll show you how to determine reasonable commercial cleaning costs.

We'll show you how to determine reasonable commercial cleaning costs.

Are you trying to determine a reasonable cleaning budget for your commercial building? Due to the variety of building types and office setups it is very difficult, if not impossible, to determine standard commercial cleaning costs.

Chain stores, such as movie theaters and restaurants, may be be able to establish a per seat average cost due to the fact their buildings are likely very similar in size and set up, however for most businesses this is difficult.

There are 28 million small businesses (defined as a company with less than 500 employees), so there are millions of unique, non-cookie cutter office and work environments to consider. With all that variety it’s hard to provide a per square foot charge to use as a benchmark.

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How to Ensure Your Commercial Cleaning Budget is Accurate

commercial cleaning budget

commercial cleaning budget

Have you had challenges with getting quality commercial cleaning results? Does it feel like you are dealing with cleaning issues repeatedly? Do you feel like you always have to manage or over manage the contractor or custodial department?

Whether you selected your cleaning vendor or you inherited them, if they are doing a bad job, you will have to deal with the consequences.

  • You may have to field complaints from employees or your bosses about un-emptied garbage cans, un-stocked or filthy washrooms and dirty break rooms.
  • Your company pays the price in the form of extra sick days, and that hits your bottom line in an insidious non-obvious way over the course of time.

So lets look at the big picture and determine the real cost of clean verses the “value of clean”. Here are some strategies you can use to ensure you hire the right janitorial service provider this time.

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How Time and Motion Studies Help You Calculate Cleaning Costs

time and motion study template in excel

time and motion study template in excel

A significant percentage of the Maintenance, Repairs and Operation budget is spent on janitorial or custodial services.  In fact, the average is 30% of an MRO budget is spent on custodial services which is more than the next five expense items combined.  It is critical to have a good handle on this expense.

Many property managers struggle with the cost of cleaning. It is an obtuse figure that’s hard to figure out.  There are a large amount of variables that go into costing.

  • How much time does it take to clean your property?
  • How much do you need to have cleaned?
  • What are the frequencies of cleaning?
  • What are the types of areas that need cleaning, hard floors verses carpeting etc.?
  • What are the traffic patterns of your facility and how does that effect budgets?

The purchasing process for buying cleaning services is not always simple. Educating yourself on as many methods of costing is important to arm you with the information to ensure you are fully informed when it comes to the largest single expense in the MRO world.

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Taking Control of Your Janitorial Budget

taking control of commercial cleaning costs with a budget

When it comes to your janitorial budget, do you look exclusively at hourly costs? Do you sometimes also factor in supplies?

These are the normal costs that property managers consider when determining their commercial cleaning costs. However, as you dig into the details of your bids, budget, and balance sheets, you might be surprised to learn how many details go into a janitorial budget.

As you start reviewing bids and contractors for hire, you’ll quickly find that there are other important details that must be taken into consideration. Having a solid understanding of the types of costs that impact the price you pay will help you regain control over your budget.

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