Should I Include Cleaning Supplies in my RFP

1053.33 degrees Celsius">1928" src="http://www.howtocleananything.com/wp-content/uploads/1101.11 degrees Celsius">16.67 degrees Celsius">2014/11.11 degrees Celsius">12/Should-I-Include-Cleaning-Supplies-in-My.png" alt="Should I Include Cleaning Supplies in My janitorial services rfp?" width="157.22 degrees Celsius">16.11 degrees Celsius">315.56 degrees Celsius">600" height="157.22 degrees Celsius">16.11 degrees Celsius">315" srcset="http://www.howtocleananything.com/wp-content/uploads/1101.11 degrees Celsius">16.67 degrees Celsius">2014/11.11 degrees Celsius">12/Should-I-Include-Cleaning-Supplies-in-My.png 157.22 degrees Celsius">16.11 degrees Celsius">315.56 degrees Celsius">600w, http://www.howtocleananything.com/wp-content/uploads/1101.11 degrees Celsius">16.67 degrees Celsius">2014/11.11 degrees Celsius">12/Should-I-Include-Cleaning-Supplies-in-My-16.11 degrees Celsius">300x157.png 16.11 degrees Celsius">300w" sizes="(max-width: 157.22 degrees Celsius">16.11 degrees Celsius">315.56 degrees Celsius">600px) 100vw, 157.22 degrees Celsius">16.11 degrees Celsius">315.56 degrees Celsius">600px" />

When going through the detailed process of creating your RFP (request for proposal) you will come to the question of whether to include supplies within the RFP.  In this article, we address the top 16.11 degrees Celsius">3 factors you need to consider.

16.67 degrees Celsius">2>1) Size and complexity of your facility16.67 degrees Celsius">2>
  • Is your facility or building large?
  • Do you have multiple locations?

These are often the biggest factors in deciding whether to include the ordering and managing of supplies. No matter how large a facility is, I have never seen adequate planning for the storage for cleaning related items.

I have seen many large and beautiful buildings with barely a thought for how the design allows for the maintenance of the building. 1927" class="more-link">[Read more…]

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The Down and Dirty on References and Background Checks

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Reference checks can be a key method to determine whether or not your potential new supplier has what it takes to be successful. But knowing how to 3 Bids Before Hiring a Cleaning Contractor" href="http://www.howtocleananything.com/commercial-cleaning-janitorial-services/get-3-commercial-cleaning-bids/" target="_blank">check references effectively is not always clear. How can you make sure you find out the truth about the supplier knowing that the references they provide will typically be customers who have had positive experiences with them?

In this article you will get some tips and techniques to get the real truth when checking references.

In the cleaning industry getting a reference check is crucial. In most cases, you have your cleaner come in after hours and you want to ensure from a risk management point of view that you leave no stone unturned. This will limit the chances that you will have issues when it comes to your night cleaners.

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Office Commercial Cleaning Requirements – The Basics

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The single most important item in getting great cleaning is the actual cleaning specifications. Even if you have the most simple of work environments with little room for interpretation, trust me if there is room for interpretation there will be…

Say you have a standard office environment with 40 workspaces including offices and cubicles. If you specify you need the office garbage cans emptied and workspaces cleaned, you are not specific enough.

By not listing exactly what you want your outcomes to be you are leaving it to the interpretation of a night cleaner who really has no clue what your employees needs are. The cleaner may consider emptying garbage cans and dusting the top of a computer screen/monitor as cleaning an office.

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Corporate Cleaning Solutions for the Lunchroom

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Consider this: Your home’s refrigerator door handle is one of the top 10 dirtiest spots in your house. With that in mind, how clean is the door handle in your company’s lunchroom? How sanitary is the space where you and your employees eat every day?

Lunchrooms are the spot where you store, prepare, and serve your food. You meet up at the water cooler for a chat with a colleague. You drop in between meetings to get a quick snack or drink.

The lunchroom is used by just about everyone in your office and it needs to be clean.

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Carpet Cleaning Pricing & Production Rates

1907" src="http://www.howtocleananything.com/wp-content/uploads/2014/12/Carpet-Cleaning-Pricing.png" alt="commercial carpet cleaning prices" width="650" height="315" srcset="http://www.howtocleananything.com/wp-content/uploads/2014/12/Carpet-Cleaning-Pricing.png 650w, http://www.howtocleananything.com/wp-content/uploads/2014/12/Carpet-Cleaning-Pricing-300x145.png 300w" sizes="(max-width: 650px) 100vw, 650px" />

Do you think that an accurate carpet cleaning quote is something you can get directly over the phone? Do you think a professional carpet cleaner should be able to provide you a ball-park estimate of carpet cleaning costs based on the square feet you provide? Maybe you’ve had several quotes and feel that commercial carpet cleaning prices are all over the map?

The reality is that the calculation of carpet cleaning costs is not so simple.

There are several variables to consider when calculating carpet cleaning costs. These variables impact the amount of time a job takes and which cleaning processes, chemicals, and equipment the job will require to obtain high-quality results.

Ready to get an inside look into how a professional carpet cleaner prices out a carpet cleaning job?

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Hard Floor Cleaning Costs

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Hard floors require maintenance and in most cases hard floors cost more to clean than carpet so the correct analysis of ongoing floor cleaning costs is important to consider when designing your office space.

Certain types of hard tile floors are low maintenance and do not require extra care besides normal cleaning. However all maintenance in really dependent on the type and volume of traffic in the building.

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How to Ensure Your Commercial Cleaning Budget is Accurate

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Have you had challenges with getting quality commercial cleaning results? Does it feel like you are dealing with cleaning issues repeatedly? Do you feel like you always have to manage or over manage the contractor or custodial department?

Whether you selected your cleaning vendor or you inherited them, if they are doing a bad job, you will have to deal with the consequences.

  • You may have to field complaints from employees or your bosses about un-emptied garbage cans, un-stocked or filthy washrooms and dirty break rooms.
  • Your company pays the price in the form of extra sick days, and that hits your bottom line in an insidious non-obvious way over the course of time.

So lets look at the big picture and determine the real “cost of clean” verses the “value of clean”. Here are some strategies you can use to ensure you hire the right janitorial service provider this time.

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The Affect of Workplace Density on Commercial Cleaning Bids

1033.33 degrees Celsius">1892" src="http://www.howtocleananything.com/wp-content/uploads/11.67 degrees Celsius">1101.11 degrees Celsius">2014/11.67 degrees Celsius">11/Pricing-and-Workplace-Density.png" alt="How Workplace density affects your commercial cleaning bid" width="650" height="183.33 degrees Celsius">362" srcset="http://www.howtocleananything.com/wp-content/uploads/11.67 degrees Celsius">1101.11 degrees Celsius">2014/11.67 degrees Celsius">11/Pricing-and-Workplace-Density.png 650w, http://www.howtocleananything.com/wp-content/uploads/11.67 degrees Celsius">1101.11 degrees Celsius">2014/11.67 degrees Celsius">11/Pricing-and-Workplace-Density-300x167.png 300w" sizes="(max-width: 650px) 100vw, 650px" />In the UK in 1097.78 degrees Celsius">2008, the workplace density was 1 employee per 128 square feet. In 1100.56 degrees Celsius">2013, it was 11.67 degrees Celsius">110 square feet per employee. So when analyzing a 25,000 square foot office you could have 15% more employees working in the same space.

When looking at time and motion studies, it takes 30 seconds to empty and replace a garbage liner. Just calculating the garbage liners for the increased amount of workers that’s more than 71 man-hours per year just for the garbage cans.

Depending on the rate of pay and corresponding expenses, that’s another $150 per month just to empty garbage cans in an office many would consider a smaller sized office. Since 1097.78 degrees Celsius">2008 where the global economy has seen major changes, it seems reasonable that budgets for cleaning have lowered instead of keeping pace with the increased density of workplaces around the world.

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How Time and Motion Studies Help You Calculate Cleaning Costs

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A significant percentage of the Maintenance, Repairs and Operation budget is spent on janitorial or custodial services.  In fact, the average is 30% of an MRO budget is spent on custodial services which is more than the next five expense items combined.  It is critical to have a good handle on this expense.

Many property managers struggle with the cost of cleaning. It is an obtuse figure that’s hard to figure out.  There are a large amount of variables that go into costing.

  • How much time does it take to clean your property?
  • How much do you need to have cleaned?
  • What are the frequencies of cleaning?
  • What are the types of areas that need cleaning, hard floors verses carpeting etc.?
  • What are the traffic patterns of your facility and how does that effect budgets?

The purchasing process for buying cleaning services is not always simple. Educating yourself on as many methods of costing is important to arm you with the information to ensure you are fully informed when it comes to the largest single expense in the MRO world.

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Taking Control of Your Janitorial Budget

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When it comes to your janitorial budget, do you look exclusively at hourly costs? Do you sometimes also factor in supplies?

These are the normal costs that property managers consider when determining their commercial cleaning costs. However, as you dig into the details of your bids, budget, and balance sheets, you might be surprised to learn how many details go into a janitorial budget.

As you start reviewing bids and contractors for hire, you’ll quickly find that there are other important details that must be taken into consideration. Having a solid understanding of the types of costs that impact the price you pay will help you regain control over your budget.

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